Billing and Payment - Frequently Asked Questions (2024)

Billing and Payment - Frequently Asked Questions (1)

You may view your tax information online or request a copy of the bill by emailing DTARCD@fairfaxcounty.gov or calling 703-222-8234, TTY 711. Failure to receive a bill does not exempt you from the obligation to ensure your taxes are paid by the due date.

Fairfax County offers a wide variety of options to help in making your tax payment more convenient. For a complete list of payment options, please refer to our Payment Options page.

Payments must be received or postmarked by 11:59 PM EST on the due date. Any unpaid balance after the due date (or received with a later postmark) is considered late and will be assessed late payment penalties and interest. There is no grace period.

If you are having financial difficulty and cannot pay the balance in full, we encourage you to pay as much as possible by the due date. Any amount not paid by the due date will be assessed late payment penalties and interest and may also become subject to additional collection fees. For more information, please refer to our Missed A Due Date page.

Most personal property tax bills are due October 5. If you registered with Fairfax County after July 1, your bill will be due February 15 of the following calendar year. All subsequent bills for the property will be due on October 5.

If the due date falls on a Saturday, Sunday, or county holiday, the due date is extended to the following business day.

Personal property taxes are assessed based on the calendar year (January 1 to December 31) or any portion of the year during which you are liable for the tax.

Omitted personal property tax bills cover newly assessed prior year taxes not previously billed.

Personal property tax bills are mailed approximately 30 days prior to the payment due date. Personal property taxes are due every year on October 5. If October 5 falls on a Saturday, Sunday, or county holiday, the due date is extended to the following business day.

Vehicles purchased or moved into the county and registered with the county on or after July 1 of the prior year will be billed in a separate batch, with a due date of February 15.

You can update your mailing address online.You can also call our office at 703-222-8234, TTY 711 or send an email to DTAPPD@fairfaxcounty.gov.

In Fairfax County, the vehicle tax on cars, trucks, motorcycles, and vans is prorated to reflect the time the vehicle was normally garaged, parked, or stored in the county. Upon notification that a property has been moved or sold, we will adjust your account to ensure that your motor vehicle is taxed accurately. The bill covers the portion of the calendar year for which you are liable.

Vehicles which are moved out of Fairfax County to a non-prorating Virginia jurisdiction during the tax year are not prorated.

Vehicle property taxes have filing deadlines in addition to payment deadlines. Vehicles must be filed with the county within 60 days of purchase or move-in to avoid the late filing fee.

Even if the dealership or leasing company offers a service to register your vehicle with the Virginia DMV, it will not automatically be filed timely with Fairfax County. You are responsible for ensuring your vehicle is filed with the county within the 60-day deadline.

The local vehicle registration fee is a separate fee that must be paid to the county. It is different from your DMV registration fee, which is paid to the state.

Real estate taxes are due in two installments, on July 28 and December 5. If the due date falls on a Saturday, Sunday, or county holiday, the due date is extended to the following business day.

Real estate taxes are assessed based on the calendar year (January 1 to December 31). The first installment covers from January to June, and the second installment covers from July to December.

Real estate tax bills are mailed approximately 30 days prior to the payment due date. Real estate taxes are due in two installments, on July 28 and December 5. If the due date falls on a Saturday, Sunday, or county holiday, the due date is extended to the following business day.

If your real estate taxes are set up to be paid by your mortgage company, you will not receive a bill in the mail. DTA utilizes an automated billing and payment program through which lending institutions nationwide request and pay Fairfax County real estate taxes. Since the mortgage companies are billed electronically, requested parcels are excluded from the paper billing process. If you receive a real estate tax bill that is supposed to be paid by an escrow account, please contact your mortgage company to ensure payment. If you’ve recently paid off your mortgage, you should receive a bill and will be responsible for paying your taxes by the due date.

You can update your mailing address online. You can also call our office at 703-222-8234, TTY 711 or send an email to DTARED@fairfaxcounty.gov.

Under Virginia law, real property is assessed for the entire year in the name of the owner as of January 1 of the year. The purchaser at a sale is required to see that the proceeds from the sale are applied at settlement to any taxes and levies assessed on the real estate. The liability is prorated between the buyer and the seller, but the lien which arises from delinquency attaches to the land. The settlement attorney must ascertain all taxes due and prorate them for payment out of settlement. Questions concerning what was collected at settlement should be directed to the settlement attorney.

File and pay for Business License (BPOL) by March 1.

Business Tangible Property taxes are due on October 5.

If the due date falls on a Saturday, Sunday, or county holiday, the due date is extended to the following business day.

Business personal property taxes are assessed based on the calendar year (January 1 to December 31) or any portion of the year during which you are liable for the tax.

Omitted bills cover newly assessed prior year taxes not previously billed.

Business personal property tax bills are mailed approximately 30 days prior to the payment due date. Personal property taxes are due every year on October 5. If October 5 falls on a Saturday, Sunday, or county holiday, the due date is extended to the following business day.

Vehicles purchased or moved into the county and registered with the county on or after July 1 of the prior year will be billed in a separate batch, with a due date of February 15.

You can update the mailing address for vehicles that are business personal property online.

For business tangible property, call our office at 703-222-8234, TTY 711 or send an email to DTAPPDBusiness@fairfaxcounty.gov.

Business tangible property taxes have filing deadlines in addition to payment deadlines. Businesses must file tangible personal property by May 1 to avoid the late filing fee.

Additional Tax-Related Frequently Asked Questions

Billing and Payment - Frequently Asked Questions (2024)

FAQs

What questions should I ask in a billing assistant interview? ›

Role-specific interview questions

How do you keep track of customer payments? How often do you update the accounts receivable report? How do you keep this organized? What accounting software are you comfortable using?

What are the questions asked in invoice processing? ›

7 basic invoicing questions you were afraid to ask
  • What is an invoice? An invoice is a request for payment. ...
  • What are the different types of invoice? ...
  • What to put on an invoice. ...
  • When does an invoice get paid? ...
  • What is invoice accounting? ...
  • What is invoice reconciliation? ...
  • Are invoicing and accounts receivable the same thing?

What is the difference between billing and payment? ›

Billing and payment are two concepts that work hand-in-hand but are still quite different from each other. Billing is more focused on issuing invoices and tracking payments, while payment processing is mainly about taking payments and transferring them into your account.

Why is the billing process important? ›

The billing process is extremely important to business operations because it helps to ensure that companies are paid for the goods and services they provide. The billing process also helps to track payments and invoices, which is crucial to a business's financial performance.

How do I prepare for a billing interview? ›

10 good proven billing specialist interview questions
  1. Describe your typical day at your current/previous job. ...
  2. How would you rate your proficiency with Microsoft Office programs, especially Excel?
  3. Describe your familiarity with billing and invoice software.
  4. How many invoices do you handle on a daily basis?
Sep 4, 2023

Why do you want to work in billing? ›

Provide a vital service as part of the healthcare team

Without this profession, healthcare providers would not receive proper payment for the treatment they provide. Most of your time will involve being in front of a computer organizing statements, reviewing bills, assigning codes, and performing quality control.

What are typical billing processes? ›

The typical billing process includes accumulating costs, creating and printing invoices, and recording journal entries for income and receivables.

What is 3-way matching in accounts payable? ›

Three-way match is the process of comparing the purchase order, invoice, and goods receipt to make sure they match, prior to approving the invoice. This ensures that the customer's order, the supplier's delivery, and the goods receipt note (GRN) all reflect the same information.

What is the knowledge of billing process? ›

Billing process. The billing process is a set of steps that a business follows to create and send invoices to its customers for the products or services provided. It typically involves gathering customer and product/service information, generating an invoice, sending it to the customer, and tracking payment.

What is billing and payment processing? ›

The term payment processing generally refers to the transfer of a sum of money from the buyer to the beneficiary – such as the supplier of goods or (recurring) services. It is a component of payment transactions.

Is invoicing the same as billing? ›

Bills and invoices, while often used interchangeably, have two different meanings. A bill may be delivered immediately with payment expected quickly in return, whereas invoices may serve as part of a larger inventory tracking system to benefit customers and businesses.

How long between billing and payment? ›

Most financial products that require monthly payments, such as credit cards, student loans and auto loans, have billing cycles. Your credit card billing cycle will typically last anywhere from 28 to 31 days, depending on the card issuer.

What are the three tasks of billing? ›

Billing Specialist responsibilities include:

Receiving and sorting incoming payments with attention to credibility. Managing the status of accounts and balances and identifying inconsistencies. Issuing bills, receipts and invoices.

What is the main purpose of billing? ›

Billing's purpose is to track and record financial transactions and generate invoices for customers. Billing allows Financial Controllers to monitor their company's finances and profitability. It is an important aspect of proper financial management for any organization.

Which are common problems that may occur during the billing process? ›

Recurring Billing Issues: Common Challenges and How to Overcome Them
  • Unscalable Billing Infrastructure.
  • Loss of Revenue Due to Failed Payments.
  • Growing Complexity of the Invoicing Process.
  • Insufficient Operational Rigour.
  • Increasing Difficulty in Recognizing Revenue.
  • Lack of Third-Party Integrations.
6 days ago

What questions would you ask in an interview? ›

7 good questions to ask at an interview
  • What does a typical day look like? ...
  • How could I impress you in the first three months? ...
  • What opportunities are there for training and progression? ...
  • Where do you think the company is headed in the next five years? ...
  • Can you describe the working culture of the organisation?

Why should we hire you as a billing clerk? ›

Look into problem-solving abilities and knowledge of billing processes and best practices. Consider also the communication skills – specifically the clarity and effectiveness. Take into account attitude and professionalism as these traits contribute greatly to their success as a billing clerk.

What does a billing assistant do? ›

Billing assistants create and send invoices, keep track of money owed by customers, and update records with new payments and customer information. They also send out reminders for payments and work directly with customers to follow up regarding money owed.

What questions to ask at the end of a customer service interview? ›

Role-specific questions
  • Can you elaborate on the day-to-day responsibilities of this job? ...
  • Who would I be reporting to? ...
  • Will I have an opportunity to meet the person I'd report to during the interview process? ...
  • How would I collaborate with my supervisor? ...
  • What do you think is the most challenging aspect of the job?
Apr 8, 2024

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